EXHIBITOR GENERAL RULES AND REGULATIONS

POWER-CON / THUNDERCON * September 22 & 23, 2011 * Torrance, CA

EXHIBIT BOOTH ASSIGNMENT
Power-Con shall use reasonable efforts to assign Exhibitor a booth in a location of their preference apart from its designated competitors, if location requests are permitted for the event. Power-Con assigns booth space based on an exhibitor’s prior number of years attended followed by a first-come-first-serve system. Notwithstanding the foregoing, the Power-Con reserves the right to change location assignments at any time and for any reason whatsoever, in its sole discretion. In case of conflicting request, preferential assignment will be afforded to those exhibitors with continuing participation in past exhibitions. Power-Con shall provide written confirmation to Exhibitor of its assignments or any changes thereto.

EXHIBIT FEES
See prices listed in the Exhibitor section of Power-Con’s website (www.thepower-con.com).

AUTHORIZED PERSONNEL
Admission to the Exhibition will be available only to registrants. Persons not assigned exhibit space will not be authorized to solicit business in any manner in connection with the Exhibition. Power-Con shall provide to Exhibitor that number of exhibitor registrations and badges as listed in the Exhibitor section of Power-Con’s website for the applicable booth size. All Exhibitor personnel staffing exhibit booths will be required to register online and/or at the exhibitor registration/information desk and prominently display the exhibitor badge (registration is limited to those 18 years of age and older). Badges are not transferable and badges worn by anyone other than the the personnel to which they are issued to are subject to confiscation without return or refund. Only authorized personnel wearing exhibitor badges will be allowed into the exhibit area during designated hours prior to the opening hours of the exhibit area. Additional exhibitor full-conference and/or booth staff registrations are available at the prices listed in the Exhibitor section of Power-Con’s website.

EXHIBITS SUBJECT TO POWER-CON’S APPROVAL
Power-Con may review, exclude, modify, remove or require Exhibitor to modify or remove any exhibits, Exhibitor personnel (e.g., employees, agents, invitees, etc.) or Exhibitor materials or activities (e.g., costumes, decor, music, paraphernalia, fliers, method of operation, conduct, etc.) that, in its sole discretion, is unsuitable, dangerous or objectionable for the Exhibition. In the event of such exclusion, modification, or removal, Exhibitor agrees to pay or reimburse Power-Con for any expenses incurred by Power-Con or its agents in connection therewith at the then-prevailing rates. Further, Power-Con shall not be required to refund any fees paid to Power-Con by Exhibitor, or be responsible for Exhibitor’s expenses or any liabilities resulting therefore.

PERMITTED SALES
Power-Con prohibits the sale of food and drink of any kind, the display or sale of obscene and/or sexually explicit material and the sale of unlicensed, bootleg, or counterfeit goods or any material in violation of copyrighted/trademarked work. Power-Con reserves the right to judge the acceptability of any material or merchandise it deems inappropriate or objectionable and reserves the right to eject exhibitors for selling unlawful or objectionable material at any time, without refund, at our discretion with possible intervention by local authorities.

LAWS, RULES, AND REGULATIONS
Exhibitor agrees to be bound by all, and shall ensure its personnel do not violate any, applicable local, state, federal, or foreign laws, rules and regulations (e.g., fire, utility, and building codes, the Americans with Disabilities Act, Title 17 – Copyrights, etc.) as well as any laws, rules and regulations applicable to or required by Power-Con, major sponsors, co-sponsors or promoters of the Exhibition, the Exhibition Facility, Exhibition suppliers, and Power-Con’s insurance carrier(s).

CONFINE EXHIBIT TO BOOTH SPACE; NO ASSIGNMENT OR SHARING OF BOOTH SPACE
Exhibitor’s exhibit and any materials or activities in connection therewith, must be confined to the Exhibitor’s own booth. Further, Exhibitor agrees not to assign, sublet, or share the booth, in whole or in part, without the prior written consent of Power-Con. In the event more than one exhibitor uses the assigned booth, Exhibitor agrees to pay an extra $100.00 for the cost of each assigned booth shared.

EXHIBIT SPECIFICATIONS
Each vendor table includes one 6 foot long / 30 inch deep table, one Exhibitor pass and one chair leaving approximately 3 feet behind each table for exhibitor use. Each booth is approximately 10 feet by 10 feet and includes one 8 foot long / 30 inch deep table, one 6 foot long / 30 inch deep table, three Exhibitor passes and three chairs leaving approximately 7 feet behind each table for exhibitor use. Exhibitors must keep all merchandise and belongings within their designated area, including displays. Displays stored within this area must not exceed 8 feet in height without permission . Exhibitor must not block aisle ways or display anything that may endanger the safety of the Exhibitor or their staff, event attendees, event staff or any other party or individual. In addition to any other rights of Power-Con, Exhibits not conforming to these specifications will be prohibited without liability to Power-Con or refund to Exhibitor. Additional Exhibitor passes are available for an additional fee of 30.00 each with a maximum of two additional passes per booth or table purchased, and a maximum of one extra chair per table or booth. Access to power via an extension cord with a 110 volt outlet is available for an extra charge of 50.00. Unauthorized use of power not provided specifically via proper installation by venue engineers or officials will result in immediate ejection of exhibitor and their exhibit without refund.

INSTALLATION OF EXHIBITS
Hours of installation are from 5:00pm PST to 11:00pm PST, Friday, September 21st and from 6:00am PST to 9:00am PST, Saturday, September 22nd 2012. Space unclaimed by the end of the opening hour and/or not paid in full is subject to reassignment without refund of any amounts paid to Power-Con by Exhibitor. Power-Con reserves the right to make changes in the installation hours. Power-Con shall attempt to notify Exhibitor of any changes as far in advance as reasonably possible. Exhibitors must provide any and all supplies and equipment needed to assist in an exhibitor’s sales, shipments, setup and all other functions related to their booth.

PRECONVENTION STORAGE OF EXHIBITS
The event venue will accept shipments of packages for preconvention storage on Monday, September 17th, 2012 through Friday, September 21st, 2012. Shipments accepted for storage during this time will be kept in a secure facility and then delivered to the event showroom for Exhibitor use starting at approximately 5:00pm PST on Friday, September 21st. Storage of each package weighing up to 200lbs is available for 50.00. Payment for preconvention storage can be made after Exhibitor table/booth, badge and power registration has been completed. Payment must be made to Power-Con when shipment is made in order for stored packages to be released to the event showroom the day of the convention. Neither Power-Con or the event venue will be responsible for damaged, stolen or missing packages or package contents.

Packages must be shipped to the address below and boxes must be marked with your name and business name if applicable.

Torrance Marriott South Bay
ATTN: Power-Con/ThunderCon
3635 Fashion Way
Torrance, CA 90503

DISMANTLING OF EXHIBITS
Exhibitor agrees not to dismantle the exhibit or do any packaging of its materials before the closing hour of the last exhibit day as set forth in the Information section of Power-Con’s website, and agrees to remove its Exhibit and all exhibit materials by closing. Hours of dismantling are from 5:00pm PST to 8:00pm PST, Sunday, 23rd, 2012. Power-Con reserves the right to make changes in the installation hours. Exhibitor agrees to pay a $300.00 fee per assigned booth for any violation of the foregoing and is subject to forceful removal by the venue.

SOUND SYSTEMS
Subject to any applicable rights, obligations, or restrictions hereunder, the use of sound systems is permissible, provided they are not audible in neighboring booths, do not extend into the aisle, and that the sound is directed only into the Exhibitor’s booth or vertically.

MOTION PICTURES AND OTHER PROJECTION
Portable projection machines for 16mm or smaller film, film strips, lantern slides, Kodachromes, etc., are not permitted.

FIRE PROTECTION
No combustible decoration, such as crepe paper, tissue paper, cardboard, or corrugated paper may be used at any time. All packing containers, excelsior, and wrapping paper, which must be flameproof, are to be removed from the floor and must be stored under the table and behind displays. All muslin, velvet, silk or any other cloth decoration must stand a flameproof test as prescribed by the applicable fire and safety ordinances. All materials and fluids, which are inflammable are to be kept in safety containers. Open flames, butane gas, oxygen tanks, etc., are not permitted. If inspection indicates that Exhibitor has neglected to comply with the foregoing requirements, or otherwise incurs a fire hazard, Power-Con reserves the right to exclude or remove the entire exhibit, or any non- complying parts thereof, without liability to Power-Con or refund to Exhibitor.

OTHER EXHIBITS, HOSPITALITY SUITES & PRIVATE PARTIES
Exhibitor shall not use any other part of the Exhibition Facility and/or contracted hotels (e.g., public areas, hospitality suites, or private rooms) for exhibit or entertainment purposes throughout the duration of the Exhibition. If a Power-Con exhibitor uses a facility outside of Power-Con contracted facilities, then they cannot market/solicit to Power-Con conference attendees during the course of the conference and exposition. However, hospitality suites and private parties for entertainment purposes outside of regularly scheduled hours of meetings, exhibits, or other Exhibition functions may be permitted upon the prior written consent of Power-Con.

SECURITY AND INSURANCE; NO LIABILITY FOR SIMPLE NEGLIGENCE
Power-Con will provide limited guard service to cover entrances to the Exhibition area on a 24-hour basis during the designated hours of installation, exhibit, overnight, and dismantling. However, Power-Con shall not be responsible for the safety of, or liable for damage or loss to, Exhibitor’s property or personnel, including because of theft, fire, accident or any other cause, whether the result of negligence or otherwise, unless caused by the gross negligence of Power-Con. Exhibitor is required to maintain, and upon request will provide Power-Con with evidence of, adequate insurance to cover Exhibitor’s acts, omissions, property and personnel, including liability arising from bodily injury or property damage.

AVAILABLE SERVICES
Upon request, Power-Con or its designated contractors may be able to provide certain value added services and security to Exhibitor at Exhibitor’s expense. In the event Exhibitor requests Power-Con to perform any services, Exhibitor agrees to pay or reimburse Power-Con for any charges in connection therewith at the then-prevailing rates. Power-Con does not endorse any exhibitors or designated contractors of the Exhibition, and makes no representation with reseed thereto and assumes no responsibility or liability for any of the foregoing services if provided by any party other than Power-Con.

DISCLAIMERS
Except as expressly provided in these General Rules and Regulations For Exhibitors, Power-Con makes no representations or warranties of any kind with respect to the Exhibition, and disclaims all warranties including any implied warranties of merchantability, fitness for particular purpose, accuracy, non-infringement, and non-interference. The Exhibition and booth are provided ”as is” and on an ”as available” basis.

LIMITATION OF POWER-CON’S LIABILITY
Power-Con shall not be liable to exhibitor or to any third party for any indirect, incidental, consequential, special or punitive damages of any kind or nature. Power-Con shall further have no liability to exhibitor for lost profits, loss of material, or frustration of business expectations, whether arising out of breach of contract, breach of warranty, negligence, or otherwise (even if Power-Con has been advised of the possibility of such loss or damage). Power-Con’s maximum liability hereunder for any claims whatsoever is expressly limited to the amount actually paid to Power-Con by exhibitor. No claim may be brought by exhibitor more than one (1) year after the accrual of the claim.

INDEMNIFICATION BY EXHIBITOR
Exhibitor hereby agrees to indemnify, defend, and hold harmless Power-Con, its affiliates, the Exhibition Facility, Exhibition suppliers, the city, and state, and their respective officers, directors, employees, representatives, and agents, from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including but not limited to attorney’s fees) arising directly or indirectly out of or in connection with (i) any intentional or negligent act or omission by Exhibitor or any of it employees or agents, (ii) breach of Exhibitor’s representations, warranties, obligations or covenants set forth in the Exhibitor Agreement, and/or (iii) Exhibitor’s occupancy and use of the Exhibition premises, including without limitation, the assigned booth, public areas, or any part thereof.

CHANGES & FORCE MAJEURE
The Exhibition date and hours are as indicated in the Exhibitor section of Power-Con’s website. Power-Con reserves the right to change the Exhibition date or hours for any or no reason whatsoever. In such event, Power-Con shall attempt to notify Exhibitor as much in advance as reasonably possible. Power-Con shall not be liable hereunder and shall be excused for performance for any failure or delay in the performance of its obligations on account of acts of God (e.g., earthquake, fire, flood, tornado, etc.), acts of government (e.g., war, embargo, etc.), acts of man (e.g., terrorism, strike, etc.) or any other acts or omissions beyond the reasonable control of Power-Con.

CANCELLATIONS; COLLECTION COSTS
Exhibitor shall have the right to cancel the Exhibitor Agreement at any time by written notice to Power-Con. Exhibitor shall be responsible for and agrees to pay [50% to 100%] of the full amount at the time of submission of the application for Exhibit Fees. In the event of such cancellation, Exhibitor shall be responsible for and agrees to pay (and Power-Con shall not have to refund) [50%] of the full amount of the Exhibit Fees if such cancellation is received by Power-Con on or after March 29th, 2012, to July 31st, 2012, and [80%] of the full amount of the Exhibit fees if such cancellation is received by Power-Con on or after August 1st, 2012, to August 31st, 2012. No refunds will be made by Power-Con on cancellations received on or after September 1st, 2012. Further, in the event of any action by Power-Con to collect any amount not paid when due, Exhibitor agrees to pay or reimburse the costs of collection (including, without limitation, third party collection agency expenses, attorney fees and court cost). Under all circumstances, Power-Con retains the right to resell any booth space canceled by Exhibitor, or not paid when due. Payments made to Power-Con are non-transferable, and cannot be used for payment towards other Power-Con products, services, or exhibitions. Power-Con may cancel the Exhibition for any or no reason whatsoever. In such event, Power-Con shall attempt to notify Exhibitor as much in advance as reasonably possible, and Power-Con shall refund Exhibitor amount paid to Power-Con by Exhibitor, less a pro-rata portion of expenses actually incurred by Power-Con in connection with the Exhibition or such cancellation.

NOTICES
Any notice or correspondence required or permitted to be given or forwarded hereunder or by law shall be effective on receipt and shall be considered property given if orally stated to Exhibitor at the Exhibition, or presented in writing and delivered personally, faxed or sent by any commercially reasonable means, addressed, with respect to Exhibitor, to the address of Exhibitor most recently provided in writing to Power-Con, and with respect to Power-Con, to the address of Power-Con appearing on its web site at the time of such notice. Email correspondence is also acceptable provided that it is sent to individuals who have apparent authority to act in respect to the subject matter hereof.

ENTIRE AGREEMENT
The Exhibitor Agreement, including the Exhibitor section of Power-Con’s website and these General Rules and Regulations For Exhibitors, represent the complete understanding and agreement of the parties hereto with respect to the subbed matter hereof and supersedes any prior agreements, whether written or oral, between the parties. The Exhibitor Agreement may not be modified or amended, except by a written instrument executed by each of the parties hereto. The parties hereto shall be deemed to be independent contractors hereunder, and as such, neither party shall be, nor hold itself out to be, an employee or agent of the other party. The language used in the Exhibitor Agreement shall be deemed to be language chosen by both parties hereto to express their mutual intent, and no rule of strict construction against either party shall apply to any term or condition of the Exhibitor Agreement. The Exhibitor Agreement shall become effective when countersigned or initialed by a duly authorized representative of Power-Con within 90 days of the date of Exhibitor’s signature. The acceptance or deposit of any payment does not constitute acceptance of the Exhibitor Agreement by Power-Con. Power-Con reserves the right to modify the Exhibitor Guide or these General Rules and Regulations For Exhibitors, or make any additional conditions, rules and regulations, as it deems necessary to ensure the success of the Exhibition, Exhibitor acknowledges and agrees that such additions and modifications shall become part of the Exhibitor Agreement upon notice to Exhibitor.

ARBITRATION CLAUSE
Any controversy or claim arising out of or relating to the Exhibitor Agreement, or the breach thereof shall be settled by binding arbitration utilizing expedited procedures and one arbitrator, in accordance with the Rules of the American Arbitration Association, and the written decision of the arbitrator shall be conclusive and binding on the parties and enforceable by a court of competent jurisdiction. Arbitration will be held in the State of Kentucky, and governed by the laws of the State of Kentucky, without regard to conflict of laws principles. The arbitrator shall be empowered to award to the prevailing party, if any, such party’s cost and expense.

BOOTH CHANGES
For mergers, reduction in booth space, for increase of booth space, and for relocation of booth: Exhibitors are to follow the cancellation clause noted in the paragraph on this page and pay the required fee accordingly for increased booth space and/or relocation of booth space.

E-NEWSLETTERS
Power-Con sends out periodic e-newsletters to the Exhibitors with information that is pertinent to the Exhibition but not expected to be shared with non-exhibitors. Accordingly, Exhibitor agrees not to share the contents of such e-newsletters with other, non-exhibiting parties. Exhibitor e-mails, address and contact information will only be shared with vendors with who Power-Con is contracted.

By paying online via the links below or by downloading, filling out and mailing POWER-CON’S Exhibitor Application below along with payment, Exhibitor acknowledges he or she has read and agreed to all terms, conditions, rules, regulations and requirements as listed in POWER-CON’S above General Rules and Regulations and the main Exhibitor page on this site. Exhibitor booths will not be reserved until full amount is paid and a hardcopy of the application is received and processed. Exhibitors MUST mail a hard copy of the application even if you pay online. If Exhibitor space is not available by the time application and payment is processed, Exhibitor’s fee will be reimbursed in full.

VENDOR HALLWAY TABLE: $50 (price good until August 1st)

VENDOR ROOM TABLE: $100 (price good until August 1st)

EXHIBITOR ROOM BOOTH: $250 (price good until August 1st)

$30 (Maximum of two additional badges allowed per booth purchased)

$50 (Power outlet extension setup and made available at your booth)

$50 (Packages delivered between Mon, Sep 17th and Fri, Sep 21st)

$50 (Access information provided during the event)

Use the form linked below to mail your info and payment.
Click here to download the POWER-CON Exhibitor Registration form.